How to Clean an Office Space Like a Professional Cleaner

Professional office cleaning not only maintains the physical appearance of a workspace but also enhances the working environment, contributing to improved productivity and well-being. Whether you’re a cleaning service provider or an office manager looking to maintain your premises, this comprehensive guide offers detailed steps to achieve a spotless office environment.

There are several benefits associated with a clean office, including reduced sick days, a more positive work atmosphere, and a boost in employee productivity. Read more on our blog at Impact of Office Cleaning on Employee Well-being. According to Health Canada, maintaining a clean office environment significantly improves employee health and productivity. A clean workplace can reduce the spread of illnesses, lower stress levels, and enhance overall well-being, leading to a more efficient and motivated workforce. Whether you’re a cleaning service provider or an office manager looking to maintain your premises, this comprehensive guide offers detailed steps to achieve a spotless office environment. Professional office cleaning transcends mere aesthetics by creating a conducive working environment that boosts productivity and overall employee well-being. This comprehensive guide is designed for both cleaning service providers and office managers who aim to maintain pristine office premises. Here’s a step-by-step approach to ensure a spotless and motivating office environment:

  1. Assess the Area: Begin by assessing the entire office space. Note high-traffic areas that require more frequent attention as well as less visible spots that might harbor dust and debris.
  2. De-cluttering Workspaces: Encourage a clutter-free policy. Regularly remove unnecessary items from desks, shelves, and other surfaces. This not only simplifies the cleaning process but also reduces the accumulation of dust and allergens.
  3. Dusting and Wiping: Dust all surfaces, starting from higher points like shelves and cabinet tops and moving downwards. Use microfiber cloths to trap dust effectively. Pay special attention to electronic devices which can accumulate dust quickly.
  4. Vacuuming and Floor Cleaning: Vacuum carpets and rugs at least twice a week to remove dirt and microscopic particles. For hardwood or tile floors, use a damp mop with a mild cleaning solution to avoid damage and ensure a thorough clean.
  5. Disinfecting Surfaces: Use appropriate disinfectants on surfaces that are frequently touched, such as doorknobs, light switches, and phones. This is crucial for maintaining a hygienic environment and preventing the spread of germs.
  6. Restroom Maintenance: Clean and disinfect restrooms daily considering their frequent use and high exposure to germs. Restock toiletries, empty trash bins, and ensure fixtures are in good working condition.
  7. Kitchen and Break Areas: These areas should be kept clean and sanitary to protect employee health. Regularly clean appliances, countertops, sinks, and tables.
  8. Window Cleaning: Clean windows both internally and externally on a regular basis to allow natural light, which can enhance mood and energy levels in the office.
  9. Waste Management: Implement an effective system for disposing of garbage and recycling. Place bins in accessible areas and ensure they are emptied and cleaned regularly.
  10. Scheduled Deep Cleans: Arrange for periodic deep cleans that cover areas not typically addressed in regular cleaning, such as deep carpet cleaning, upholstery cleaning, and extensive dusting of blinds and vertical surfaces.

This guide aims to not only keep your office looking great but also create a healthier environment that could significantly improve productivity and enhance employee satisfaction. Maintaining a clean office is a continuous effort that requires diligence and care from both cleaning staff and office occupants.

Step 1: Prepare Your Cleaning Supplies and Equipment

Before embarking on your cleaning journey, it’s essential to gather all the necessary tools and supplies to ensure efficiency and thoroughness. Here’s a checklist of items you’ll need:

  • Vacuum cleaners equipped with various attachments to tackle different surfaces and hard-to-reach areas.
  • Mops and buckets for floor cleaning, ensuring a pristine finish.
  • A range of cleaning solutions tailored to specific surfaces such as glass, wood, and electronics to achieve optimal cleanliness without causing damage.
  • Microfiber cloths and dusters to effectively trap dust particles and leave surfaces gleaming.
  • Garbage bags and recycling bins to facilitate waste management and maintain a tidy environment.
  • Protective gear including gloves and masks to safeguard against potential hazards and ensure personal safety throughout the cleaning process.

Step 2: Focus on the Lobby – The Gateway to Your Office

The lobby serves as the first impression for visitors entering your office space, making it crucial to prioritize its cleanliness and presentation. Here’s how to achieve a welcoming atmosphere:

  • Start by addressing the entrance mat, a prime location for trapping dirt and debris brought in from outside. Shake out or vacuum the mat thoroughly to prevent contaminants from spreading throughout the office.
  • Dust and polish all surfaces within the lobby area, paying particular attention to the reception desk and waiting area tables. A shining, well-maintained appearance communicates professionalism and attention to detail.
  • Conduct a spot check for any marks or fingerprints on walls, light switches, and doors, using a mild cleaning solution to gently remove stains and maintain a pristine appearance.
  • Neatly arrange any reading material or promotional displays to uphold an organized and professional ambiance within the lobby.
  • Prioritize the disinfection of high-touch areas such as door handles, reception counters, and seating areas to minimize the risk of germ transmission.
  • Execute a deep cleaning of the flooring, tailored to its specific material. For carpeted areas, thorough vacuuming and spot treatment for stains are essential, while hard floors require sweeping followed by mopping to restore shine and cleanliness.
  • Enhance the overall ambiance of the lobby by ensuring it smells fresh and inviting. Utilize air fresheners or odor neutralizers that complement the clean environment without overwhelming the senses.

Step 3: Dusting from Top to Bottom and Declutter and Organize the Workspace

Maintaining a clutter-free and organized workspace is essential for fostering productivity and efficiency. Follow these steps to declutter and dust effectively:

  • Begin by removing any visible clutter from desks, conference tables, and other surfaces, encouraging staff to adhere to a clean desk policy to minimize distractions.
  • Sort through papers, files, and office supplies, organizing them or discarding unnecessary items to streamline the workspace and promote a sense of orderliness.
  • Initiate the dusting process from higher surfaces such as shelves, cabinet tops, and light fixtures, gradually working your way downwards to ensure comprehensive coverage.
  • Utilize a microfiber cloth or extendable duster to reach high places and effectively trap dust particles without dispersing them into the air.
  • Exercise caution when dusting office machinery and electronics, using appropriate cleaners and techniques to avoid damage while maintaining cleanliness and functionality.

Step 4: Clean Windows and Glass Surfaces


Crystal-clear windows and glass surfaces contribute to a bright and inviting atmosphere within the office. Follow these steps to achieve streak-free cleanliness:

  • Utilize a streak-free glass cleaner along with a squeegee or microfiber cloth to clean windows, glass partitions, and mirrors, ensuring a flawless finish that enhances natural light and visibility.
  • Pay attention to frames and ledges where dust and grime may accumulate, utilizing thorough wiping motions to achieve optimal cleanliness and presentation.


Step 5: Sanitize High-Touch Areas

High-touch areas are hotspots for germ transmission and require regular sanitization to maintain a hygienic environment. Follow these steps to effectively sanitize high-touch surfaces:

  • Identify and prioritize high-touch areas such as doorknobs, light switches, elevator buttons, and shared equipment.
  • Utilize an EPA-approved disinfectant to effectively kill germs and viruses, following the product’s instructions for proper application and contact time to ensure maximum efficacy.
  • Implement a regular sanitization schedule to minimize the risk of germ transmission and promote a clean and safe workspace for all occupants.

Step 6: Vacuum Carpets and Clean Floors

Clean carpets and floors not only enhance the aesthetic appeal of the office but also contribute to a healthier indoor environment. Follow these steps to achieve comprehensive cleanliness:

  • Thoroughly vacuum all carpeted areas, paying special attention to high-traffic zones, under furniture, and around corners to remove dirt, debris, and allergens.
  • For hard floors, begin by sweeping to remove larger debris, followed by mopping with a suitable cleaning solution to lift dirt and stains while restoring shine and cleanliness.
  • Regular maintenance of carpets and floors helps extend their lifespan and ensures a welcoming and hygienic environment for all occupants.

Step 7: Clean and Disinfect Restrooms

Maintaining clean and sanitary restrooms is essential for employee health and well-being. Follow these steps to achieve thorough cleanliness and hygiene:

    • Scrub toilets, sinks, and urinals using disinfectant cleaners, paying special attention to high-touch surfaces and areas prone to bacterial growth.
    • Refill soap dispensers, replace toilet paper rolls, and ensure hand dryers are functioning properly to promote proper hand hygiene practices.
    • Check and clear drains regularly to prevent clogs and unpleasant odors, ensuring a clean and functional restroom environment for all occupants.

Step 8: Address the Break Room and Common Areas

The break room and common areas serve as communal spaces for relaxation and rejuvenation, making it essential to maintain cleanliness and orderliness. Follow these steps to ensure a welcoming and hygienic environment:

  • Wipe down all surfaces, including tables, countertops, and appliances such as microwaves and refrigerators, to remove spills, stains, and food residue.
  • Empty and clean the refrigerator on a weekly basis to prevent food spoilage and unpleasant odors, promoting a clean and inviting environment for all occupants.
  • Clean the interior and exterior of microwave ovens, coffee makers, and other appliances regularly to ensure optimal functionality and hygiene within the break room and common areas.

Step 9: Final Touches and Waste Management

Completing the cleaning process with attention to detail and waste management ensures a pristine and organized workspace. Follow these steps to finalize the cleaning process:

  • Empty all trash bins and replace liners, separating recyclables as required to promote eco-friendly waste management practices.
  • Conduct a final inspection of all areas to identify any missed spots or leftover supplies, ensuring thoroughness and attention to detail throughout the cleaning process.
  • Arrange furniture and furnishings to maintain an organized and professional environment, promoting productivity and efficiency among office occupants.

Step 10: Continuous Maintenance and Feedback

Implementing a structured cleaning schedule and seeking feedback from office staff are essential for maintaining cleanliness and addressing specific concerns. Follow these steps to promote continuous improvement and excellence in cleaning practices:

  • Develop a cleaning schedule that encompasses daily, weekly, and monthly tasks, ensuring comprehensive coverage and consistency in cleaning practices.
  • Encourage feedback from office staff regarding cleaning practices and areas for improvement, fostering open communication and collaboration in maintaining a clean and welcoming workspace.
  • Regularly review and adjust cleaning protocols based on feedback and evolving needs, ensuring continuous improvement and excellence in cleaning practices within the office environment.


Step 11: Implement Green Cleaning Practices with Professional Cleaner

Green cleaning involves using environmentally friendly cleaning products and methods that minimize the impact on the environment and human health. Incorporating green cleaning practices into your office cleaning routine can contribute to a healthier workspace and reduce your ecological footprint. Here’s how to integrate green cleaning into your office maintenance:

  • Choose eco-friendly cleaning products certified by reputable organizations such as Green Seal or EcoLogo. These products are formulated to be non-toxic, biodegradable, and free from harsh chemicals, reducing indoor air pollution and potential health risks for occupants.
  • Opt for microfiber cleaning cloths and mops, which are highly effective for trapping dust and dirt without the need for chemical cleaners. Microfiber materials are reusable and durable, making them a sustainable choice for cleaning tasks.
  • Minimize water usage by employing techniques such as dry steam cleaning or using water-efficient cleaning equipment. This not only conserves water resources but also reduces drying time and promotes a faster return to normal office operations.
  • Encourage proper waste management practices, such as recycling and composting, to minimize waste sent to landfills and reduce environmental impact. Provide clearly labeled recycling bins and educate office occupants on the importance of waste diversion.
  • Incorporate natural ventilation whenever possible to improve indoor air quality and reduce the reliance on artificial heating and cooling systems. Opening windows and utilizing natural airflow can help dissipate indoor pollutants and create a healthier work environment.
  • Educate cleaning staff and office occupants about the benefits of green cleaning practices and provide training on proper implementation. By fostering a culture of sustainability, you can engage everyone in the collective effort to create a cleaner, healthier, and more environmentally responsible workplace.

By integrating green cleaning practices into your office maintenance routine, you can not only promote a healthier environment for employees but also demonstrate your commitment to sustainability and corporate social responsibility.

Our comprehensive guide is designed to assist you in achieving a clean, organized, and healthy workspace that promotes a positive atmosphere for all employees. Regular professional cleaning goes beyond mere aesthetics – it contributes to a productive and safe environment where everyone can thrive.

By following the steps outlined in our guide, you can achieve results like a professional cleaner that are both thorough and efficient. From preparing your cleaning supplies to implementing green cleaning practices, we cover everything you need to know to keep your office space in top shape.

Experience the difference with our internal office cleaning service. Let us handle the dirty work so you can focus on what matters most – running your business smoothly. Reach out today to learn more and schedule your first cleaning session!