Maintaining a clean and well-kept condo building is essential for ensuring a pleasant living environment for residents and protecting the property’s value. This guide will provide property managers and owners with practical tips and strategies for effective cleaning and maintenance, tailored specifically for small condo buildings and rental properties.

Cleaning and maintaining small condos are crucial to keeping them in top condition.

A well-maintained property not only attracts and retains tenants but also enhances the overall appeal and value of the building. Cleaning and maintaining small condo buildings require a consistent and structured approach. Aesthetic upkeep and functional maintenance signal to potential and current tenants that the property is managed with care, which can significantly reduce vacancy rates and increase tenant satisfaction. Regular cleaning ensures that common areas, such as lobbies, hallways, and recreational spaces, are inviting and hygienic, contributing to a pleasant living environment. Additionally, well-maintained outdoor spaces, including gardens and walkways, boost curb appeal and create a positive first impression for visitors and prospective tenants. Effective maintenance practices also help to identify and address minor issues before they become major, costly repairs, thus protecting the property’s long-term value and reducing overall maintenance costs. Implementing a consistent cleaning and maintenance schedule can thus lead to increased tenant retention, higher property value, and a stronger, more positive reputation in the market.

Section 1: Routine Cleaning Tasks

Daily Cleaning Schedule

Focus Areas:

  • Lobbies
  • Hallways
  • Stairwells
  • Entrances and exits


  1. Sweep and Mop Floors:
    • Sweep all hard surface floors to remove dust, dirt, and debris.
    • Mop floors with a suitable cleaning solution to ensure they are clean and free of stains.
  2. Wipe Down Surfaces:
    • Clean and disinfect high-touch surfaces such as door handles, light switches, handrails, and elevator buttons.
    • Wipe down tables, countertops, and any other flat surfaces in common areas.
  3. Empty Trash Bins:
    • Check and empty all trash bins in common areas daily.
    • Replace with new liners and ensure bins are clean and free of odors.
  4. Clean Entryway Mats:
    • Shake out or vacuum entryway mats to remove dirt and moisture brought in from outside.
    • Ensure mats are placed correctly to capture dirt before it spreads throughout the building.
  5. Check and Restock Supplies:
    • Ensure restrooms and other common areas are stocked with necessary supplies such as toilet paper, hand soap, and paper towels.

Weekly Cleaning Schedule

Focus Areas:

  • Common areas
  • High-traffic zones
  • Windows and glass doors


  1. Deep Clean Common Areas:
    • Conduct a thorough cleaning of all common areas, including lobbies, lounges, and recreational spaces.
    • Dust all surfaces, including shelves, ledges, and fixtures.
  2. Vacuum Carpets:
    • Vacuum all carpeted areas, paying special attention to edges and corners where dirt accumulates.
    • Use a vacuum with a HEPA filter to ensure maximum dust and allergen removal.
  3. Polish Floors:
    • For hard surface floors, polish to restore shine and protect against wear.
    • Use appropriate floor care products depending on the type of flooring material.
  4. Clean Windows and Glass Doors:
    • Wipe down all windows and glass doors to remove smudges, fingerprints, and dirt.
    • Use a glass cleaner and a microfiber cloth for a streak-free finish.
  5. Sanitize Restrooms:
    • Thoroughly clean and disinfect restroom facilities, including toilets, sinks, mirrors, and floors.
    • Ensure that all surfaces are sanitized to maintain hygiene and prevent the spread of germs.
  6. Dust and Clean Vents and Light Fixtures:
    • Dust vents, light fixtures, and ceiling fans to prevent dust buildup and ensure proper air circulation.
    • Replace any burnt-out light bulbs and check that all fixtures are functioning correctly.

Section 2: Seasonal Maintenance

Effective seasonal maintenance is essential for keeping a condo building in top condition throughout the year. Each season brings unique challenges and tasks that need to be addressed to ensure the property remains safe, functional, and appealing. Here are detailed tasks for each season.

Spring Cleaning


  1. Thorough Inspection:
    • Conduct a comprehensive inspection of the entire property, both interior and exterior.
    • Identify areas needing repair, such as cracks in walls, peeling paint, or damaged fixtures.
    • Check for any signs of water damage or mold that may have developed over the winter months.
  2. Gutter and Downspout Cleaning:
    • Clean out gutters and downspouts to remove debris such as leaves, twigs, and dirt.
    • Ensure that water can flow freely to prevent water damage to the roof and foundation.
    • Inspect gutters for any damage and make necessary repairs.
  3. Roof Inspection:
    • Check the roof for any damage, such as missing or damaged shingles, and repair as needed.
    • Look for signs of wear and tear that could lead to leaks or other issues.
    • Ensure that roof flashing and seals around vents and chimneys are intact.
  4. Outdoor Furniture and Fixtures:
    • Clean and inspect outdoor furniture, making any necessary repairs or replacements.
    • Check outdoor lighting fixtures and replace any burnt-out bulbs.

Summer Preparation


  1. Air Conditioning Maintenance:
    • Ensure that air conditioning units are serviced by a professional to maintain efficiency.
    • Clean or replace air filters to improve air quality and system performance.
    • Check for any signs of wear or damage to the HVAC system.
  2. Outdoor Area Maintenance:
    • Regularly mow lawns, water plants, and weed gardens to keep outdoor spaces looking their best.
    • Trim trees and shrubs to prevent overgrowth and ensure they do not obstruct pathways or views.
    • Inspect and maintain outdoor play areas, ensuring equipment is safe and in good condition.
  3. Irrigation Systems:
    • Check and repair any issues with irrigation systems to ensure efficient watering.
    • Adjust watering schedules based on weather conditions to conserve water.
  4. Pest Control:
    • Inspect for signs of pests and take preventive measures to keep them at bay.
    • Use eco-friendly pest control solutions to minimize impact on the environment.

Fall Maintenance


  1. Heating System Check:
    • Inspect and service heating systems to ensure they are functioning efficiently.
    • Replace air filters and check for any leaks or issues with the system.
    • Test thermostats to ensure they are working correctly.
  2. Insulate Pipes:
    • Insulate exposed pipes to prevent freezing and bursting during colder weather.
    • Check for any existing damage to pipes and make necessary repairs.
  3. Leaf Removal:
    • Regularly clear fallen leaves from walkways, driveways, and outdoor areas to prevent slip hazards.
    • Compost or dispose of leaves in an eco-friendly manner.
  4. Weatherproofing:
    • Check windows and doors for drafts and seal any gaps to improve energy efficiency.
    • Install weather stripping as needed to keep the building warm and reduce heating costs.

Winter Preparation


  1. Snow and Ice Removal:
    • Regularly clear snow and ice from pathways, entrances, and parking areas to ensure safety.
    • Use salt or sand to provide traction and prevent slips and falls.
  2. Indoor Humidity Monitoring:
    • Monitor and control indoor humidity levels to prevent mold growth.
    • Use dehumidifiers in areas prone to dampness and ensure proper ventilation.
  3. Emergency Preparedness:
    • Ensure that emergency supplies such as shovels, ice melt, and first aid kits are readily available.
    • Review and update emergency contact lists and procedures for residents.
  4. Building Inspections:
    • Conduct regular inspections to check for any signs of damage from snow and ice.
    • Address any issues promptly to prevent further damage.

Section 3: Deep Cleaning Strategies

Deep cleaning is an essential part of maintaining a clean and healthy environment in condo buildings, especially in common areas that experience high traffic. Detailed cleaning tasks should be scheduled regularly to ensure thorough sanitation and upkeep.

Detailed Cleaning


  • Frequency: Deep cleaning tasks should be scheduled at least twice a year, preferably during spring and fall. Additional deep cleaning sessions may be required based on the building’s usage and condition.


  1. Carpets and Rugs:
    • Deep Cleaning: Hire professional carpet cleaning services to steam clean carpets. This process removes deep-seated dirt, allergens, and stains, ensuring carpets look fresh and last longer.
    • Spot Cleaning: Regularly address spills and stains immediately to prevent permanent damage.
  2. Tile and Grout:
    • Scrubbing and Sealing: Use specialized tile and grout cleaners to scrub floors thoroughly, removing grime and mold. After cleaning, apply a sealant to protect the grout from future stains and moisture.
    • Machine Cleaning: For large tiled areas, consider using floor cleaning machines for a more efficient and effective clean.
  3. Hardwood Floors:
    • Polishing and Refinishing: Polish hardwood floors to restore their shine and remove minor scratches. If the floors are heavily worn, consider refinishing them to bring back their original luster.
    • Dusting and Mopping: Regularly dust and mop hardwood floors with appropriate cleaners to maintain their appearance.
  4. High-Touch Surfaces:
    • Disinfection: Focus on disinfecting high-touch surfaces such as light switches, doorknobs, handrails, elevator buttons, and intercoms. Use EPA-approved disinfectants to kill germs and reduce the spread of illnesses.
    • Frequency: While deep cleaning these surfaces is crucial, daily or weekly cleaning routines should also include disinfection to maintain hygiene.
  5. Window Cleaning:
    • Interior and Exterior: Schedule professional window cleaning services to ensure windows are clear and free of smudges, dirt, and grime. Clean both the interior and exterior surfaces for a spotless finish.
    • Tracks and Frames: Clean window tracks and frames to remove dust and debris, ensuring windows operate smoothly.

Post-Tenant Move-Out


  1. Vacated Units:
    • Thorough Cleaning: Conduct a comprehensive cleaning of vacated units, including all rooms and surfaces. Pay special attention to areas that may have been neglected by previous tenants.
    • Steam Cleaning Carpets: Steam clean carpets in vacated units to remove stains, odors, and allergens, ensuring the carpet is fresh for new tenants.
    • Sanitizing Kitchens and Bathrooms: Use strong disinfectants to sanitize kitchens and bathrooms, including appliances, countertops, sinks, toilets, and showers. Pay attention to areas prone to mold and mildew.
  2. Repairs and Maintenance:
    • Repainting Walls: Repaint walls to cover any marks, scratches, or discoloration left by previous tenants. This gives the unit a fresh, new appearance.
    • Repair Damages: Inspect the unit for any damages such as holes in walls, broken fixtures, or damaged flooring. Make necessary repairs to ensure the unit is in excellent condition for the next tenant.
  3. Final Inspection:
    • Quality Check: Perform a final inspection to ensure all cleaning and repairs have been completed to a high standard. Check for any missed areas or remaining issues that need addressing.

Section 4: Sustainable Cleaning Practices

Adopting sustainable cleaning practices is not only beneficial for the environment but also promotes a healthier living environment for residents. Here are some effective strategies for incorporating eco-friendly and green cleaning methods in your property maintenance routine.

Eco-Friendly Products

Use Biodegradable and Non-Toxic Cleaning Products:

  • Minimize Environmental Impact: Choose cleaning products that are biodegradable and free from harmful chemicals. These products break down naturally and do not contribute to pollution.
  • Healthier Indoor Air Quality: Non-toxic cleaners reduce the presence of volatile organic compounds (VOCs) in the air, leading to better indoor air quality and fewer health risks for residents. According to Health Canada, reducing exposure to VOCs can prevent health issues such as headaches and respiratory irritation​ (​​ (​.
  • Examples of Eco-Friendly Products: Look for cleaning solutions that are labeled as green-certified or eco-friendly. Brands such as Seventh Generation, Method, and ECOS offer a variety of non-toxic cleaning products.

Opt for Reusable Cleaning Supplies:

  • Microfiber Cloths and Mops: Replace disposable cleaning supplies with reusable options like microfiber cloths and mops. These materials are highly effective at trapping dirt and require less water and cleaning solution.
  • Durability and Efficiency: Microfiber products can be washed and reused multiple times, reducing waste and saving money over time. They are also more effective at picking up dust and bacteria compared to traditional materials.

Green Cleaning Methods

Steam Cleaning:

  • Chemical-Free Cleaning: Steam cleaners use hot water vapor to clean and sanitize surfaces, eliminating the need for harsh chemicals. This method is ideal for cleaning carpets, floors, and upholstery.
  • Effective and Safe: Steam cleaning effectively removes dirt, grease, and bacteria, providing a deep clean that is safe for both the environment and residents.

Recycling and Waste Reduction:

  • Provide Recycling Bins: Place clearly marked recycling bins in common areas to encourage residents to recycle paper, plastic, glass, and metal. Ensure that these bins are easily accessible and regularly emptied.
  • Educate Residents: Share information about what can and cannot be recycled to reduce contamination and improve recycling rates. Consider holding informational sessions or distributing flyers with recycling guidelines.

Section 5: Managing Outdoor Spaces

Well-maintained outdoor spaces contribute significantly to the overall appeal and functionality of a property. Regular upkeep and seasonal tasks are essential for keeping these areas safe, attractive, and enjoyable for residents.

Regular Upkeep

Gardens and Landscaping:

  • Debris Removal: Regularly remove fallen leaves, branches, and other debris from gardens, walkways, and parking areas. This helps maintain a clean and safe environment.
  • Plant Trimming: Trim plants, bushes, and trees to keep them healthy and aesthetically pleasing. Overgrown plants can obstruct pathways and views, so regular pruning is necessary.
  • Surface Cleaning: Clean outdoor surfaces such as sidewalks, driveways, and patios to remove dirt, stains, and moss. Pressure washing can be particularly effective for maintaining these areas.

Schedule Seasonal Landscaping Tasks:

  • Spring Planting: In the spring, focus on planting flowers, shrubs, and other plants to enhance the landscape. Choose a mix of perennials and annuals for continuous blooms throughout the season.
  • Fall Leaf Raking: In the fall, regularly rake leaves to prevent them from accumulating and creating slippery surfaces. Compost or dispose of leaves in an eco-friendly manner.

Seasonal Tips

Spring and Summer:

  • Planting and Watering: During the warmer months, ensure that gardens and lawns are well-watered and maintained. Mulching around plants can help retain moisture and reduce the need for frequent watering.
  • Outdoor Furniture: Clean and set up outdoor furniture for residents to use. Inspect for any damage and make repairs as needed to ensure safety and comfort.

Fall and Winter:

  • Pathway Safety: Clear leaves, snow, and ice from walkways and driveways to prevent accidents. Use salt or sand to provide traction and reduce the risk of slips and falls.
  • Winter Preparation: Protect outdoor plants and structures from harsh winter conditions by covering them or moving them to sheltered areas. Ensure that irrigation systems are drained to prevent freezing and damage.

Section 6: Handling Tenant Concerns

Effectively addressing tenant concerns is crucial for maintaining a positive living environment and ensuring tenant satisfaction. Prompt and transparent handling of maintenance and cleaning issues fosters trust and keeps the property in excellent condition.

Responsive Maintenance

Establish a Reporting System:

  • Online Portal: Set up an online portal where tenants can easily report cleaning and maintenance issues. Ensure the portal is user-friendly and accessible to all tenants.
  • 24/7 Hotline: Provide a hotline number for urgent issues that require immediate attention, ensuring tenants can reach out anytime.
  • Response Time: Establish a standard response time for addressing reported issues, aiming to resolve minor issues within 24-48 hours. Communicate this timeline to tenants to manage expectations.

Regular Surveys:

  • Feedback Collection: Conduct regular surveys to gather feedback on the cleanliness and maintenance of the property. Use digital survey tools like SurveyMonkey or Google Forms for convenience.
  • Analyze Results: Analyze the survey results to identify common concerns and areas for improvement. Use this feedback to make data-driven decisions on maintenance priorities.
  • Follow-Up: Communicate the survey findings to tenants and outline the steps being taken to address their concerns. This demonstrates that tenant feedback is valued and acted upon.


Informing Tenants:

  • Scheduled Activities: Keep tenants informed about scheduled cleaning and maintenance activities through emails, notices, or a dedicated tenant portal. Provide details on the timing, scope, and duration of these activities.
  • Minimize Disruptions: Plan major maintenance activities during off-peak hours to minimize disruptions. Give tenants advance notice to allow them to plan accordingly.

Maintenance Tips:

  • Guidelines: Provide tenants with tips and guidelines for maintaining their units and common areas. Distribute this information through welcome packets, newsletters, or the tenant portal.
  • Educational Workshops: Organize occasional workshops or informational sessions on topics like waste reduction, recycling, and basic maintenance skills. This empowers tenants to take better care of their living spaces.

Section 7: Cost-Effective Maintenance Tips

Maintaining a property efficiently while managing costs is essential for property managers. Implementing budget-friendly solutions and preventive measures can help reduce expenses without compromising quality.

Budget-Friendly Solutions

Bulk Purchasing:

  • Supplies: Purchase cleaning supplies and maintenance materials in bulk to take advantage of volume discounts. Store these supplies in a well-organized, secure area to prevent wastage and theft.
  • Vendors: Establish long-term relationships with suppliers to negotiate better pricing and terms. Consider partnering with local businesses to support the community and potentially receive preferential rates.

Efficient Cleaning Techniques:

  • Staff Training: Train cleaning and maintenance staff on efficient techniques to maximize productivity. Use time-saving tools and products, such as microfiber cloths and multi-purpose cleaners, to streamline tasks.
  • Best Practices: Implement best practices for routine and deep cleaning tasks, ensuring staff are well-versed in effective and eco-friendly methods.

Reducing Costs

Preventive Maintenance:

  • Regular Inspections: Schedule regular inspections of the property to identify potential issues before they become major problems. Use checklists to ensure thorough assessments of all areas.
  • Maintenance Schedule: Develop a preventive maintenance schedule for critical systems such as HVAC, plumbing, and electrical. Regular servicing extends the lifespan of these systems and prevents costly breakdowns.

Equipment Maintenance:

  • Routine Checks: Regularly inspect and maintain cleaning and maintenance equipment to ensure they operate efficiently. Replace worn-out parts promptly to prevent equipment failure.
  • Energy Efficiency: Invest in energy-efficient appliances and systems to reduce utility costs. Encourage tenants to adopt energy-saving practices, such as turning off lights when not in use and reporting leaks promptly.


Regular cleaning and maintenance are crucial for maintaining a pleasant and safe living environment in small condo buildings and rental properties. By implementing structured schedules, sustainable practices, and effective communication, property managers can ensure their buildings remain in excellent condition, benefiting both tenants and property owners.

For more tips and detailed guides, visit our blog on Good Cleaner Co., where we share a variety of natural cleaning solutions. Additionally, consider our professional cleaning services and Janitorial services to keep your property pristine and well-maintained. Visit Good Cleaner Co. to learn more about our offerings and how we can assist you.